VortexERP. Made for businesses that move product.
A full ERP that has been proven in FMCG distribution. It runs everything from the warehouse and the fleet to accounting and statutory payroll, with analytics and plain-language financial reports on top.
One view of everything that moves.
Orders, fleet, warehouse and finance in one live view, from the depot gate to the books.
Distribution control tower
Live fleet · Nairobi metro
Sales by region · this week (KES M)
Routes today
Low-stock alerts
Screens show sample data.
Every department, covered
One connected system from the loading bay to the boardroom. Nobody types the same data twice, and there are no reconciliation spreadsheets.
Inventory & warehouse
Stock control, warehouse management with picking workflows, stock cards, landed costs and a live view of the warehouse.
Procurement
Requisitions, purchase orders, supplier management, requests for quotation, and a supplier portal with e-invoicing.
Fleet & logistics
Delivery routes, loading lists, run status from planned to completed, fuel stations and fuel use, travel expenses and profit and loss per vehicle.
CRM & sales
Customers grouped by delivery route, sales reps with targets, invoicing, POS with on-account payments, and the full order-to-cash cycle.
Finance & accounting
Chart of accounts, journals, budgets, fixed assets, petty cash, multiple currencies and automatic bank reconciliation.
HR & payroll
Employee records with the Kenyan statutory fields (KRA PIN, NSSF, SHA, housing levy), payroll groups and branch structures.
Analytics & AI
Executive dashboards, forecasting, and monthly financial reports in plain English that explain what happened and why.
E-commerce & portals
A customer portal that reuses your documents, connections to online shops, and self-service for suppliers.
Controls
Staff roles, one-time-code sign-in, full activity logs and secure M-Pesa payments as standard.
Proven on real routes, real trucks and real month-ends
- It started in FMCG distribution. We built and hardened it alongside a working Kenyan distributor, with its routes, reps and loading lists.
- The books balance. Strict posting rules and automatic bank reconciliation keep the accounts clean and ready for audit.
- Statutory payroll is built in. PAYE, NSSF, SHA and housing levy are handled inside the system, so there's no side spreadsheet to maintain.
- AI where it's useful. Monthly reports and forecasts come written in plain language, so managers can see what the numbers mean for the business.
The essentials
| Who it's for | Distributors, wholesalers and FMCG businesses |
| Where it runs | In your own offices or in the cloud |
| Payments | M-Pesa built in, with every payment matched automatically |
| Finance | Full accounting, budgets, fixed assets, multiple currencies and bank reconciliation |
| Payroll | Kenyan statutory: PAYE, NSSF, SHA and housing levy |
| Insight | Executive dashboards, forecasts and monthly reports written for you |
| Portals | Self-service portals for customers and suppliers |
Put VortexERP on your routes.
We'll run a full cycle for you (order, pick, dispatch, deliver, reconcile) using realistic data from your industry.